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Swim Meet 101

Meets are held on Tuesday nights at 6 pm, weather permitting. Each season there are 3 home meets and 3 away meets. 

HOME MEETS: Everyone (swimmers and volunteers) should arrive no later than 4:30 (4:00 pm for those doing setup). Volunteers need to check in as soon as you arrive at the pool. Warm ups begin PROMPTLY AT 5:00.

AWAY MEETS: Arrive by 5:00 pm. Warm ups start at 5:30.

Swim Meets start at 6:00. 


  • Team swimsuit
  • Team cap
  • Goggles (an extra pair of goggles is a good idea!)
  • At least 2 towels
  • Sunscreen
  • Flip flops or crocs
  • Folding camp chair
  • Plenty of water
  • Cash in small denominations for the snack bar
  • Black Sharpie marker
  • Sweatshirt, sweatpants or warm jacket
  • Games for younger swimmers to keep them entertained

Make sure all items are labeled with your child's name.

Helpful Tips for Dolphin Families

1. Swim meets start promptly at 6:00 pm and generally last until 9:00-10:00 pm. The 6-and-under swimmers can leave after the breaststroke (just after the midpoint of the meet) since they do not swim in the butterfly or relay events. After each meet, please help the clean up crew by clearing away all of your family's trash and recycling. 

2. If a swim meet is postponed or halted on Tuesday night, TSA rules require the meet to resume following evening, at the same location and time. (However, if the breaststroke event has been completed, the meet will be declared complete on Tuesday night.) We will send communications with rescheduled information as it becomes available.

3. Swimmers should always arrive to the appropriate pool at the assigned time each meet. Warm-ups for the home team begin at 5:00 pm and warm-ups for the visiting team begin at 5:30 pm.

4.Each swimmer has a team number. Please write your swimmer’s number on his or her shoulders in black marker before each meet. Numbers should be large enough for timers and other meet officials to see clearly.

5. Bring your own chairs to home and away meets.

6.Label all of your swim items.

7.Please sit with the team at our meets. We want to build unity amongst our team. Each age group will be assigned a designated location. It is important that your swimmer stay in the age group location for the Kid Pusher to get him or her to the Clerk of Course promptly.

8.Please keep in mind that when we visit other pools, we are their guests, and we should behave accordingly. Likewise, when we have home meets, let’s all try to be polite and gracious hosts. Remember that all of us (swimmers, coaches and parents) are representatives of Dutchman Downs.

9. Parking – our team parks in the grass lot for all home meets. Please carpool if possible. If you should park on the road please remember to stay on the pool side of the street. Please do not park in our neighborhood yards.

10.TSA rules prohibit smoking and consuming alcohol at any TSA swim meet.

11.Swim meet concession sales are a major source of income for the swim team. Dutchman Downs Dolphins will host the concession stand during Time Trials and all home swim meets. A sign-up link will be available before in advance of each home meet and families are asked to contribute items for resale. 

VOLUNTEERS: If you have signed up to volunteer, PLEASE check in with our volunteer coordinator as soon as you get to the pool. We must ensure that we have all of our bases covered in order to run the swim meet.

If you are volunteering, please make sure your swimmer knows they are supposed to be in the designated age group tent and that they know where all their "stuff" is, like chair, towels, goggles, etc. Please remind your swimmers to stay with their Kid Pusher and not wander off, as this can create chaos when time comes to swim.


WHAT YOUR SWIMMER SHOULD KNOW: First and foremost have fun! Do their best and enjoy the meet. PLEASE leave the coaching to our amazing coaches and just encourage your swimmers.

FOOD AND REFRESHMENTS: You are permitted to bring your own food and beverages, however, our concessions are a major source of income for the team. We encourage you to spend money on the delicious items at the snack bar because the money raised from the snack bar help support the team!

CLERK OF COURSE: Kid Pusher parents are responsible for getting our swimmers to the Clerk of Course prior to their swim, so if you choose to take your child out of the age group area during a meet, you are responsible for informing the Kid Pusher parent and getting them to the Clerk of Course on time. Failure to get to the Clerk of Course on time will mean your swimmer is scratched from the race.

RELAYS: Please don't cancel on relays, especially last minute - if your swimmer is signed up to swim the relay and for some reason you cannot stay, or make it, PLEASE INFORM the Kid Pusher parents immediately. A relay is 4 swimmers and if one isn't there, the whole relay team has to forfeit. It makes everyone sad when this happens.

HEAT RIBBONS: We give out heat ribbons to first place swimmers all heats for the 10 and under swimmers. This is a reward for working hard in practice and improving their time to achieve first place in their heat. 

DISQUALIFIED: In the MAIN Heat, swimmers will be DQ'd (disqualified) for improper strokes. If your child is DQ'd please assure your swimmer that it is okay and how proud you are of them for trying. The coaches do get a list of what the swimmer was DQ'd for and they will go over with the swimmers in practice.

SPORTSMANSHIP: Swimmers stay in the water at the end of their races until all swimmers have touched the wall, it's respectful to other swimmers. Once all swimmers have finished the race swimmers may exit the pool. The Dolphins want to be known for our good sportsmanship. Please congratulate the winner no matter what team they are on, please encourage all swimmers and please encourage your swimmers to do the same. Our swimmers will follow our example.

CONDUCT: Swimmers must be respectful and attend to the instruction of their Kid Pusher and the Clerk of Course. When swimmers are not paying attention, they may end up swimming in the wrong heat or missing their heat altogether.

Swimmers should NOT have any part of their bodies in the water unless they are swimming in their assigned event. This includes dangling their feet in the pool!

Have fun watching all the kids experience summer swim. 

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